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Event Logistics & Sponsorship

REQUIREMENTS:  The Black Love Experience Event Logistics & Sponsorship Manager must be able to anticipate project needs, discern work priorities, and meet deadlines. The candidate should have a passion for special event management, creative arts, social justice, and the local community. This event has many moving parts.  Therefore, the candidate must provide outstanding communication to team, vendors and event attendees and volunteers, be an enthusiastic professional, and be capable of building strong and positive relationships with sponsors, partners, and team members.  The Event Logistics & Sponsorship (Black Love Experience ONLY) will work in tandem with the event visionary to which tasks will be divided and closely with team members.

 

KNOWLEDGE/SKILLS/ABILITIES:

  • B.A. degree from an accredited university
  • 3+ years prior experience coordinating large (1000+guests) special events
  • Experience with office administration
  • Proven track record of generating revenue from events
  • Experience with integrating social media into event planning and execution
  • Experience in managing VIPs and artists
  • Excellent communication skills (both verbal and written)
  • Superior time management skills, multi-tasking abilities, team playing skills
  • Budget management and negotiation skills
  • Excellent interpersonal skills with a high level of professionalism

 

RESPONSIBILITIES:  

We are looking for a candidate to work with us on our largest annual event, The Black Love Experience. The Manager will:

  • Serve as the lead for event planning, revenue generation, logistics, production, and sponsorship
  • Create and manage the timeline, program and task list
  • Lead in partnership with event creator all event planning and production meetings and discussions
  • Organize and lead collaboration with the Marketing Team on event concept, graphic design/production/printing, and event marketing
  • Negotiate costs and services with vendors; book event space, arrange food and beverage, order all supplies/decorations, coordinate audiovisual equipment & operation, make travel arrangements along with team
  • Coordinate the logistics for shipping supplies 
  • Research venue options, coordinate appointments and visits to see venue space
  • Prepare and modify event contracts as requested
  • Assist with preparing and managing budget
  • Work with venue to create/revise room layouts/seating arrangements for each event as necessary
  • Manage on-site production and clean up 
  • Create event sponsorship packages and lead the solicitation and securing of sponsorships
  • Organize and manage the invitation, registration and attendee check-in processes
  • Manage the follow-up with vendors, sponsors and team members following each event



COMPENSATION:  TBD

 

To Apply:  Please apply here.

Closing Date: 

 

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